FAQs

We have high-level technical requirements – what can you do?

• Our Oak Room is fully equipped with high-quality sound, lighting, and data gear – everything you need for a conference or concert. We are a bit precious about our fabulous kit though, so we only let our technicians handle it. Tell us what you need, and our guys will set it up and run the system so there are no headaches for you. We charge $45/hour for their services. As a rough guide, budget on the hours of your event plus two.

• Our Elm Room can be set up with a live feed and used as overflow space.

• The Elm Room can be operated with a simple lectern mic and data projector without requiring a technician. If you need anything more complex than that, just let us know and we will get you a quote.

• In The Atrium (foyer) we can provide a cordless mic and speakers for announcements.

• In our smaller meeting rooms, a large Smart TV with HDMI connection can be provided, and you can run your own laptop through that.

Do you have Wi-Fi?

Yes, we do – we have free WIFI throughout the facility.

How big is your car park?

We have over 230 car parks available and a large cycle rack too, so parking should be no problem for you and your guests!

What about hosting?

We have staff and volunteers who know our facilities well and can help in organizing your event.   Just discuss your requirements with us and we will see what we can do. For large, commercial events, a Headingly Host is typically included, to troubleshoot any issues which may arise.

What about cleaning?

We do expect that you leave the spaces you use in the same way you found them so that incoming groups arrive in a welcoming environment too. We have great vacuum cleaners, and it typically does not take much to whip everything into shape. Alternatively, we can quote for doing the cleaning for you.

Do you provide catering?

We have options! You are welcome to arrange and serve your own catering, or we can help. We can provide "all-day coffee" for your group (quality coffee, tea, chocolate biscuits, and clean-up). We can also arrange commercial catering for you. Tell us what you need and we will provide a quote.

What is your alcohol policy?

Whilst alcohol consumption is allowed on the property, drunk and unruly behaviour will not be tolerated.  We encourage responsible hosting and expect that any alcohol consumption is accompanied by food. The Headingly Centre does NOT have a Liquor License, so you must arrange your own license if required. Please discuss this point with the Headingly Centre Manager before booking.

How accessible is your building for the differently-abled?

Short answer: Hugely! The Headingly Centre is all on one level, with double door access, and with no steps to negotiate so, we are an extremely easy venue to navigate. We have a front door drop-off zone, and six reserved car parks for those needing them. We have three fully accessible toilets and two accessible showers. We even have two wheelchairs on site that you are most welcome to use.

What extra equipment do you have available?

As a well-equipped conference facility, we are likely to have just about anything you need, so please ask and we will do our best to help! Some items are complimentary – others have a small hire fee. Our arsenal includes:

• Whiteboards - from massive to small

• Blackboard brainstorming walls - fun for teamwork!

• Trestle tables and round tables

• Quality black tablecloths

• Crockery, cutlery & glassware (including wine glasses)

• Excellently equipped commercial kitchen

• Catering sized BBQ

• Barista coffee machine – for use by experienced baristas only

• Modular staging

• Room dividing partitions

• Giant Connect-4 lawn game

• An advertising billboard on our road frontage

• And so much more!